1. Introduction
At Buffalo Payroll, we are committed to protecting your privacy. This policy explains how we collect, use, and protect any personal data you provide when using our website (www.buffalopayroll.co.uk), in line with UK data protection laws.

2. Who We Are
Buffalo Payroll is a UK-based payroll services provider. Our goal is to help businesses manage payroll with simplicity, accuracy, and compliance.

3. What We Collect
We may collect and process the following information:

  • Name, job title, and business name

  • Contact information including email address and phone number

  • Company details, including business size and sector

  • Information submitted through forms, such as service enquiries or contact forms

  • Technical information including IP address, browser type, and operating system

  • Cookies and usage data (see our Cookie Policy)

4. How We Use Your Data
We use your data for:

  • Responding to your enquiries or requests

  • Providing our payroll services

  • Improving our website and services

  • Marketing communications, if you’ve opted in

  • Fulfilling legal obligations

5. Legal Basis for Processing
We process your data under the following lawful bases:

  • Consent – when you provide clear permission (e.g. email marketing opt-in)

  • Contractual – where processing is necessary for the delivery of our services

  • Legal obligation – for compliance with applicable laws

  • Legitimate interest – to run and grow our business responsibly

6. Data Sharing
We do not sell your data. We may share it with:

  • Our service providers (e.g. CRM systems, email marketing tools)

  • Regulatory authorities if legally required

  • Partners helping us deliver our services (under strict data protection agreements)

7. Data Storage and Security
Your data is securely stored in the UK or with GDPR-compliant third-party providers. We have in place suitable physical, electronic, and managerial procedures to safeguard your information.

8. Data Retention
We only retain your data as long as necessary for the purpose it was collected or as required by law.

9. Your Rights
You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Object to or restrict processing

  • Withdraw consent (where applicable)

  • Lodge a complaint with the ICO (Information Commissioner’s Office)

To exercise these rights, contact us at hello@buffalopayroll.co.uk.

10. Cookies
We use cookies to enhance your browsing experience and track website performance. For more details, please refer to our Cookie Policy.

11. Third-Party Links
Our website may contain links to third-party sites. We are not responsible for their privacy practices.

12. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.